5 Ways in which Outlook can help making meetings Productive

Outlook can help you increase your productivity in a lot of ways.

One important part of the day goes in Meetings. How Outlook can help us there?

1. First of all use Calendar to organize all the meetings. Include all the attendees email address so the meeting is showed in their calendar also.
2. In the notes section of the appointment you create, put down the agenda. So that people can view the agenda before, after and during the meeting.
3. While the meeting is going on you can take the notes down in the notes section.
4. Usually one meeting leads to another. So again to schedule another meeting, you need calendar application.
5. Every meeting requires information handy. It is advisable to carry a laptop which has previous emails related to the subject. So Outlook can help with relevant information to come at conclusion faster.
 

PC Housekeeping Tips

PC Housekeeping Tips:

You should always keep your PC/ Laptop in perfect working condition. A fast and reliable PC will mean you can accomplish more in the same time of work. Organised filing system a pre-emptive maintenance will ensure you get information when you need.

Here are some of the tips:

1.       Delete unwanted files from your PC. Be very careful to use disc space even when it is cheap as you will be able to find files faster.

2.       Right click on HDD icon and properties you can use disk clean up to remove system generated unwanted files.

3.       Defragment your disc even when you have scheduled defrag. Especially after a large data deletion.

4.       Scan disk once a month or quarter depending on your use. (tick both options and restart your PC)

5.       Backup every 15 days to once in a quarter depending on your use to an External HDD.

6.       You can also use online backup like mozy.com.

7.       Clear your desktop: had not more than 25 icons. It will make your PC respond faster.

8.       If you use Outlook, then use Scanpst (found in Office13 or Office 14 folder in your computer) and repair your Outlook data file. Do this every quarter ideally.

9.       Removed unwanted programs from startup using msconfig.

10.   If you have registery cleaner you can use that. It may speed up the system start up time.

11.   Turn on the firewall in case it is off.

12.   Use a compressed air cleaner to blow off dust from your computer. Especially fan as in India we have dusty environments and it clogs the dust vents.

13.   Use monitor wipes to clean monitor.

14.   Make sure the wires are arranged properly so there is less dust collection.

15.   Make sure that the virus definitions are latest and do a thorough scan of system.

16.   Ensure that the Windows and Office have been updated from Internet.

17.   Unwanted / Not used programs should be removed.

18.   If you use iPhone or iPad, connect iTunes to internet and check for updates.

19.   Sync your phone with your computer so that there is a backup of your contact.

20.   If you use laptop, then once every quarter you should reset the battery by draining it 100% and then fully recharging it.

Tips brought to you by “911 Support”. Email : info@911-support.com